Determine whether you’re storing institutional files
If you’re faculty or staff, you probably have some institutional files in your Box account.
Am I storing institutional files?
If you were to change positions or leave IU tomorrow, would the institution (including your department) need these files to continue their work? If so, they are institutional files.
Are any of these files classified as public, university-internal, restricted (such as grades), or critical (such as PHI) data? If so, they are institutional files.
Examples of institutional data include: most research data, course files (lesson plans, assignment outlines, syllabi, etc. that are not stored within Canvas), training manuals, files associated with IU committees, labs, and student groups, etc.
Move all your institutional files into a Box non-individual (group) account folder
Do a bit of cleanup too. Delete unnecessary files and “end collaboration” with files or folders that you don't want or need to access. Visit Cleaning up your files for more information.
Why should I move my files to a non-individual account?
If you transfer positions or leave IU, doing so will allow your colleagues to continue to access that content.
Want help? Contact your IT Pro or your campus support center for assistance.
Note: You can keep institutional files private to you even if you move them into a non-individual account folder.
Relax and wait for the migration to finish
You’ll receive messages with “SkySync Administration” in the subject line to tell you when shared files or folders have been migrated. This migration may take more than a single day to complete.
Note: You can continue to access and modify files within Box—but wait to modify your migrated Microsoft Google files until you get the email notice that your migration is complete.